Consult With Your Office Staff When Choosing a Copier
Office copiers play a large role in the success of an office. While copiers of the past were confusing to use, modern copiers are easy-to-use and multifunctional. However, there are several features you must always look for in an office copier.
Survey Your Office Staff
Before you purchase your copier, you will need to speak with your staff about their daily needs in your office. You will want to find out how often your staff uses the copier so you can determine if you will need to invest in more copiers to keep up with the demands of your office.
Find out what your staff currently likes and dislikes about the current copier. Research the types of features that modern copiers have and ask your office employees if these features would help them better do their jobs. Your goal will be to help your office become more productive and this is harder to do if you do not know how your office typically uses the copier. If your office is large enough, you may even want to construct a poll and email it to your staff members.
Talk to a Sales Representative
Once you have gathered together information on what your office needs, make sure to speak to a sales representative. You may not understand what features are available for your office copier without consulting with an expert. For example, your employees might struggle to be productive because your current office copier doesn't have good connectivity. You may need faster Internet service. A sales representative can help you find a machine that meets your needs.
Determine How Big Your Copier Should Be
The size of your copier is very important. Avoid choosing a copier that will take up too much space. However, if you have the extra space, a larger copier can come with more features and help your office get more work done. However, you may be able to fit a larger copier than you think because a multifunctional copier may allow you to get rid of other pieces of equipment that are now redundant.
Save Space with Multifunctional Copiers
The primary purpose of a copier is to make photocopies. However, some copiers are also able to send email, fax, scan, and print. Some more advanced office copiers are also able to hole-punch or duplex. Then, you can replace your dedicated scanners and printers to make room for other machines your office needs.